1 – The Situation
Liberty Pathways, a 48‑person immigration boutique headquartered in Austin, Texas, handles high‑volume H‑1B and PERM work for fast‑growing tech companies. Demand was strong—about 75 new matters a month—but speed was the killer metric: every day lost in gathering docs or chasing signatures put clients closer to missing hard USCIS and Department of Labor cut‑offs. On average it took 26 calendar days from signed retainer to a petition hitting FedEx. Consultants lived in a maze of Box folders, DocuSign links, and Slack threads; partners had no single view showing which filings were on track or in danger.
2 – The Breaking Point
March 2024 H‑1B cap season hit—and three petitions missed the DHL truck by one business day. Those candidates fell out of the lottery entirely, and Liberty had to refund $12,000 in legal fees and eat 19 hours of overtime. Furious HR managers threatened to move 70 future cases to a BigLaw rival. Leadership realized that unless prep time was cut nearly in half, next year’s cap would be a PR disaster—and a seven‑figure revenue hole.
3 – The Solution
Dood System deployed a speed‑first workflow layer tuned for U.S. immigration filing cycles:
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Smart intake portal that auto‑generates employee questionnaires, validates SSN formats, and blocks submission until mandatory fields are complete.
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Real‑time LCA tracker that pulls status straight from FLAG.gov and alerts the lead paralegal the moment a certification clears.
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E‑signature & evidence bundle: collects job descriptions, degree evaluations, and I‑129 signatures in one click, auto‑stamps exhibits, and locks the PDF.
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Traffic‑light dashboard—green (on track), yellow (docs pending), red (deadline risk)—updated every 15 minutes, visible firm‑wide.
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Consolidated five tools (Box, Asana, Slack reminders, DocuSign, home‑grown Excel macro) into one secure platform—dropping SaaS spend from $2,200/month to $140.
4 – The Transformation
| Metric | Before | 30 Days After | Delta |
|---|---|---|---|
| Avg. days retainer → petition filed | 26 days | 11 days | ‑58 % |
| On‑time H‑1B cap submissions | 91 % | 100 % | +9 pt |
| Staff overtime (monthly) | 142 hours | 38 hours | ‑73 % |
| Client “time‑to‑first‑draft” satisfaction (CSAT 1‑5) | 3.4 | 4.6 | +35 % |
With prep finished in under two weeks, Liberty recovered billable capacity equal to one full attorney and locked in renewal work worth an estimated $260k over the next three years.
5 – What This Means for You
If looming government cut‑offs, scattered signatures, or frantic last‑minute shipping runs keep you up at night, Liberty Pathways’ turnaround proves that speed isn’t luck—it’s workflow design. When every petition is case‑ready in 11 days, deadlines become routine rather than roulette.
Our Offer: We’ll build a live prototype of the same rapid‑prep engine using your checklists—free. Run it on ten active matters. If your filing timeline doesn’t shrink, you pay nothing.
Ready to trade deadline chaos for 2‑week filings? Let’s start your prototype today.
